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Secretary

Authority/Responsibility

The Council is the legal authority for the Opticians of Manitoba (OOM). As a member of the Council, a Secretary acts in a position of trust for the members and the public and is responsible for the effective governance of the organization.

Qualifications/Skills

Good communication and written skills.

Term

The Secretary is appointed by the Executive Committee to serve a two-year term. The Secretary will continue to hold office after his/her term expires until the member is re-elected or reappointed or a successor is elected or appointed. A member appointed by Council to fill a vacancy shall hold office for the balance of the unexpired term of the vacating member.

Requirements

  • Commitment to the work of the organization
  • Knowledge and skills in one or more areas of council governance: policy, finance, programs and personnel
  • Willingness to serve on at least one committee
  • Attendance at bimonthly Council and Executive meetings
  • A time commitment of five hours a month,(includes Council /Executive committee meeting preparation, Executive Committee and Council meeting time)
  • Attendance at the Annual General Meeting
  • Be informed of the services provided by the Opticians of Manitoba and publicly support them
  • Prepare for and participate in the discussions and the deliberations of the council
  • Foster a positive working relationship with other council members and the general staff
  • Be aware of and abstain from any conflict of interest

Major Duties

  • Establish overall long and short term goals, objectives and priorities for the Opticians of Manitoba in meeting the needs of the members and the public
  • Prepare and maintain minutes and records for all Council and Executive meetings
  • Review/monitor and verify accuracy of the meetings minutes and circulates them to all Directors
  • Adhere to the general duties outlined in the board member job description

Review/Approval Date

Annually reviews the Secretary’s job description. Recommended changes are presented to the council

References

Opticians of Manitoba Bylaws- 1984

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